Transforming HR Operations with a Cloud-Based Employee Management System

About Our Client

A fast-growing IT services company with over 500 employees across 3 countries, struggling to manage HR operations manually. Their existing systems relied on spreadsheets and siloed tools for tracking leave, payroll, performance reviews, and employee documentation.

They sought an all-in-one cloud-based HR SaaS platform that could streamline their internal processes and scale with future growth.

Challenge

The client faced several pain points impacting HR efficiency and employee satisfaction:

• Fragmented systems for attendance, payroll, and reviews.
• Lack of centralized access to HR documents and employee data.
• Frequent errors in leave tracking and payroll processing.
• No self-service access for employees to update profiles or submit requests.
• Compliance risks due to poor record-keeping and audit trails.

They needed a secure, role-based HR management platform to automate tasks, improve visibility, and reduce manual overhead.

Solution

Celestial Infosoft developed a custom Employee Management SaaS platform that centralized HR functions, automated workflows, and offered self-service tools for employees and managers alike.

Key Features Delivered:

• Employee Self-Service Portal: View payslips, update personal info, submit leave requests, and access policies.
• Attendance & Leave Management: Real-time tracking, calendar sync, and manager approvals via dashboard.
• Payroll Automation: Tax-compliant calculations, multi-currency support, and monthly payroll reports.
• Performance Reviews: Configurable review cycles, 360° feedback, and progress tracking.
• Document Vault: Secure uploads of contracts, IDs, certifications, and appraisal history.
• Notifications & Reminders: Automated alerts for upcoming reviews, policy updates, and team birthdays.

Project Highlights

• Role-Based Access: Different access levels for HR, managers, and employees to ensure data privacy.
• Scalable Multi-Tenant Architecture: Ready to onboard new branches or clients with isolated data control.
• Localization Support: Platform delivered in English and French with date, currency, and tax localization.
• Compliance Logging: Every change is tracked with time-stamps and user logs for auditing and legal compliance.

Results

• 75% Faster Onboarding Process due to automated documentation and pre-joining tasks.
• 40% Drop in Payroll Errors with automated tax and attendance integration.
• Improved Employee Satisfaction: Easier access to records and faster HR responses.
• Time Savings: The HR team reduced manual processing time by over 60%.

Technologies and Tools

• Frontend: Angular
• Backend: Node.js (Express)
• Database: PostgreSQL
• Auth & Security: Auth0, JWT, SSL Encryption
• Cloud: AWS EC2, S3, CloudWatch
• APIs: RESTful API integration with third-party payroll and compliance systems

Client Feedback

“Our HR team went from overwhelmed to empowered. Everything from onboarding to payroll is now streamlined and auditable. Celestial Infosoft gave us the modern HR backbone we needed.”

– Client Says